Privacy Policy

We are committed to safeguarding the privacy of our product users and website visitors. This policy applies where we are acting as a data controller with respect to the personal data of our product users and website visitors; in other words, where we determine the purposes and means of the processing of that personal data.

Our website uses cookies. Essential cookies are set automatically because the website cannot function without them. Optional cookies, such as analytics and marketing cookies, are set only if you give your consent through the cookie banner that appears on your first visit. By using our website and services, and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy and the preferences you select in the cookie banner.

In this policy, "we", "us" and "our" refer to Ant Systemz.

Usage Data

We may process data about your use of our website and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. Where you have consented to analytics cookies, this usage data is collected through Google Analytics 4 (see the cookies section below). Where you have consented to marketing cookies, similar visit information may be used by the Meta Pixel to measure visits and build audiences on Facebook and Instagram. Usage data is processed for the purposes of analysing the use of the website and services and improving them. The legal basis for this processing is your consent (for analytics and marketing cookies) and our legitimate interests, namely monitoring and improving our website and services.

Account Data

We may process your account data ("account data"). The account data may include your name, email address, company, phone number and billing address. The account data is provided by you directly through our forms, or by our clients on your behalf. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is your consent or our legitimate interests, namely the proper administration of our website, services and business, and the performance of a contract between you and us.

Profile Data

We may process information included in your personal profile on our website or services ("profile data"). The profile data may include your name, address, telephone number, email address, profile pictures, gender, date of birth, interests and website URL. The profile data may be processed for the purposes of enabling and monitoring your use of our website and services. The legal basis for this processing is your consent or our legitimate interests, namely the proper administration of our website, services and business.

Service Data and Voice Samples

We may process personal data that you provide while using our services ("service data"). The service data may include video clips, images, voice samples, audio files, metadata, file descriptions, notes, scripts and translation requests. Voice samples provided for VOIT™ services require your explicit consent for voice cloning and AI model training. The service data may be processed for the purposes of operating our services, training our AI models (VOIT™ and CRIT™) using anonymised information, ensuring the security of our services, maintaining back-ups and communicating with you. The legal basis for this processing is your implicit or explicit consent or our legitimate interests, namely the proper delivery of our services.

Legal and Compliance Data

We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. We may also process your personal data where necessary for obtaining or maintaining insurance coverage, managing risks or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights and the proper management of our business.

Please do not supply any other person's personal data to us unless we have requested it or you have that person's permission to do so.

We may disclose your personal data to any member of our group of companies insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.

We may disclose your personal data to our insurers and professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims.

In addition to the specific disclosures set out in this section, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

Website Analytics and Marketing Providers

The only exception to the above concerns our website cookies. These tools are loaded through Google Tag Manager, and only after you allow the matching category in the cookie banner. Where you consent to analytics cookies, limited website usage data (such as pages visited, device and browser information, approximate location derived from a truncated IP address, and a randomly generated cookie identifier) is transmitted to Google LLC and its affiliates, who provide the Google Analytics 4 service and act as our processor. Google's privacy policy is available at https://policies.google.com/privacy. Where you consent to marketing cookies, visit information is transmitted to Meta Platforms, Inc., which provides the Meta Pixel used to measure visits and build audiences on Facebook and Instagram. Meta's privacy policy is available at https://www.facebook.com/privacy/policy/. Neither provider receives your account data, profile data, service data or voice samples. The cookie banner itself is part of this website. We do not send your consent choice to a separate consent company.

In this section, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).

Ant Systemz is based in India with offices and facilities located in India, the United States and other countries. Transfers to India will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which can be obtained from https://gdpr.eu/.

The hosting facilities for our website and services are situated in India on our proprietary infrastructure. Transfers will be protected by appropriate safeguards.

Where you consent to analytics cookies, usage data collected by Google Analytics 4 may be processed by Google on servers located in the United States and other countries outside India and the EEA. Such transfers are protected by Google's standard data protection clauses and, for the EEA, the EU-US Data Privacy Framework. Where you consent to marketing cookies, information collected by the Meta Pixel may likewise be processed by Meta on servers outside India and the EEA, under Meta's standard contractual clauses.

You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

This section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

We will retain your personal data as follows:

• •Usage data, account data and profile data will be retained for a minimum of one year following its creation and a maximum of seven years following cessation of your relationship with us or deletion of your account.
• •Service data, voice samples and voice clones will be retained for the duration of your active projects and services. After project completion or account deletion, service data will be retained for 90 days. Voice clones are retained for future use unless you request deletion.
• •Billing and payment data will be retained for seven years (tax and legal requirements).
• •Cookie data is retained for the periods set out in the cookie table below. Your cookie choice is stored in your browser and remembered on later visits until you change it.
• •Notwithstanding the other provisions of this section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are satisfied with any changes to this policy. Your continued use of this website following any such changes shall constitute your acceptance of such changes. Where a change affects the cookies we use, the cookie banner and the cookie table in this policy will be updated at the same time.

In this section, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

Your principal rights under data protection law are:

• •The right to access
• •The right to rectification
• •The right to erasure
• •The right to restrict processing
• •The right to object to processing
• •The right to data portability
• •The right to complain to a supervisory authority
• •The right to withdraw consent

Right of Access

You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. You can request access to your data by sending an inquiry to privacy@antsystemz.com.

Right to Rectification

You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

Right to Erasure

In some circumstances you have the right to the erasure of your personal data without undue delay. However, there are exclusions of the right to erasure, including where processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, or for the establishment, exercise or defence of legal claims.

Right to Object

You have the right to object to our processing of your personal data on grounds relating to your particular situation. You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

Right to Data Portability

To the extent that the legal basis for our processing of your personal data is consent or the performance of a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format.

Right to Withdraw Consent

To the extent that the legal basis for our processing of your personal data is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal. You can withdraw your consent to optional cookies at any time using the "Cookies" link in the footer of our website.

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies may be either "persistent" cookies or "session" cookies. A persistent cookie is stored by the browser and remains valid until its set expiry date, unless deleted by you before that date. A session cookie expires at the end of your browsing session, when the browser is closed.

Cookies may be "first-party" cookies, set by antsystemz.com itself, or "third-party" cookies, set by another organisation whose service we use on our website (for example, Google Analytics or Meta).

Cookies do not typically contain any information that personally identifies you, but personal data that we store about you may be linked to the information stored in and obtained from cookies.

We use cookies for the following purposes:

• •Authentication — we use cookies to identify you when you visit our website and as you navigate our website.
• •Status — we use cookies to help us determine if you are logged into our website.
• •Personalisation — we use cookies to store information about your preferences and to personalise the website for you.
• •Consent — we remember the choices you make in our cookie banner so that we do not ask you again on every visit.
• •Analysis — we use cookies to help us to analyse the use and performance of our website and services.
• •Marketing — where you allow it, we use cookies to measure visits and build audiences on Facebook and Instagram.
• •Security — we use cookies as an element of the security measures used to protect user accounts and our website, including preventing fraudulent use and protecting against cross-site request forgery (CSRF) attacks.

Strictly necessary (always active)

These cookies are essential for the website to function and cannot be switched off. They are set in response to actions you take, such as logging in, submitting a form or setting your cookie preferences. They do not require your consent.

Analytics cookies (optional — require your consent)

We use Google Analytics 4, a web analytics service provided by Google, to understand how visitors use our website. Google Analytics collects information such as the pages you visit, how long you spend on them, the site that referred you, your approximate location (based on a truncated IP address), and your device and browser type. This information is aggregated and used to produce reports that help us improve our website. Google Analytics 4 does not log or store full IP addresses. These cookies are set only after you click "Accept all" or enable Analytics in "Customize".

Marketing cookies (optional — require your consent)

Where you allow Marketing, we use the Meta Pixel, loaded through Google Tag Manager, to understand which visits come from Facebook and Instagram and to build audiences there. These cookies are set only after you click "Accept all" or enable Marketing in "Customize". They are not set if you reject optional cookies or leave Marketing off.

For further information about how Google uses data collected through our website, see https://policies.google.com/technologies/partner-sites. You can also prevent Google Analytics from collecting your data on any website by installing the Google Analytics opt-out browser add-on: https://tools.google.com/dlpage/gaoptout.

Cookie banner

When you first visit our website, our own cookie banner gives you the following options:

• •Accept all — Analytics and Marketing are enabled.
• •Reject — only strictly necessary cookies are set; no optional cookies are loaded.
• •Customize — you can enable or disable Analytics and Marketing individually. Essential cookies stay on.

Optional cookies are not set, and no data is sent to Google Analytics or Meta, until you have made a choice that enables them. Your choice is stored in your browser and remembered on later visits until you change it.

Changing your preferences

You can review or change your cookie preferences at any time, including withdrawing consent you have previously given, by clicking "Cookies" in the footer of our website. Withdrawing consent stops further optional cookies from being set. Cookies already stored on your device can be deleted using your browser settings as described below.

Browser controls

Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can obtain up-to-date information about blocking and deleting cookies via your browser's help pages, for example:

• •Google Chrome: https://support.google.com/chrome/answer/95647
• •Mozilla Firefox: https://support.mozilla.org/en-US/kb/enhanced-tracking-protection-firefox-desktop
• •Apple Safari: https://support.apple.com/en-gb/guide/safari/sfri11471/mac
• •Microsoft Edge: https://support.microsoft.com/en-us/microsoft-edge/delete-cookies-in-microsoft-edge-63947406-40ac-c3b8-57b9-2a946a29ae09

Blocking all cookies will have a negative impact upon the usability of many websites. If you block cookies, you may not be able to use all the features on our website, including logging in to your account.

This website is owned and operated by Ant Systemz. We are registered in India, and our offices are located in Mumbai, Maharashtra, India.

You can contact us:

• •Privacy inquiries: privacy@antsystemz.com
• •General inquiries: info@antsystemz.com